Forgot Password?
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Free Stakeholder Survey

50+ Expert Crafted Stakeholder Survey Questions

Surveys > Business

Measuring stakeholder sentiment ensures everyone's priorities stay aligned, helps you spot risks early, and drives more informed decisions. A stakeholder survey collects targeted feedback from everyone invested in your project's success - whether they're clients, partners, or internal champions - and it's key to building stronger, more collaborative relationships. Get started with our free template preloaded with proven questions, or head over to our form builder to design a custom survey that fits your exact needs.

What is your primary role or affiliation in this project?
Client
Partner
Investor
Vendor
Community Representative
Other
How long have you been involved in this project?
Less than 3 months
3 to 6 months
6 to 12 months
Over 1 year
The project team communicates effectively with stakeholders.
1
2
3
4
5
Strongly disagreeStrongly agree
My input is valued and considered in decision-making processes.
1
2
3
4
5
Strongly disagreeStrongly agree
Project objectives and progress are clearly communicated to me.
1
2
3
4
5
Strongly disagreeStrongly agree
I am satisfied with my overall engagement experience.
1
2
3
4
5
Strongly disagreeStrongly agree
What could be improved in stakeholder engagement within this project?
Any additional comments or suggestions?
Which industry best describes your organization?
Technology
Finance
Healthcare
Education
Government
Other
{"name":"What is your primary role or affiliation in this project?", "url":"https://www.poll-maker.com/QPREVIEW","txt":"What is your primary role or affiliation in this project?, How long have you been involved in this project?, The project team communicates effectively with stakeholders.","img":"https://www.poll-maker.com/3012/images/ogquiz.png"}
Copy/Edit Survey Send to Recipients Make a Survey w/AI Form Builder Survey Tips More Questions FAQ

Trusted by 5000+ Brands

Logos of Poll Maker Customers

Top Secrets to Craft a Winning Stakeholder Survey

A Stakeholder survey matters from the moment you frame your first question. It helps you understand who holds influence, where interests overlap, and how to build buy-in. Clear feedback can save you time and resources by flagging issues early. Plus, involving stakeholders boosts trust in your decisions and shows you value their perspective.

To get started, map stakeholders by power and interest. Use the Stakeholder Analysis and the Stakeholder Analysis and Engagement Toolkit for practical worksheets. This process helps you target your questions and avoid survey fatigue. When you know who answers, you design a better template.

Keep questions simple. Ask "What do you value most about our collaboration?" or "How do you prefer to be involved in decision-making?" In one example, a nonprofit ran a pilot poll to rank committee priorities. That quick test flagged a hidden concern about meeting times, and the team adjusted before the full rollout.

Once you structure your sections, validate tone and flow in a small group. Use clear labels and consistent fonts to guide responses. When you feel confident, launch your Stakeholder Engagement Survey and watch engagement climb. Real insight starts with respect and a well-designed Stakeholder survey.

After collecting responses, analyze trends by segment - executive sponsors, end users, and partners. Look for shared themes and surprising outliers. Use those insights to refine your communication strategy and drive meaningful action. A well-run Stakeholder survey can transform feedback into clear next steps.

Engagement Voxel Sphere Illustration showcasing the power of Staff Wellness survey questions and expected outcomes.
Influence Voxel Frame Illustration highlighting relevant topics in Staff Wellness survey questions.

5 Must-Know Tips to Dodge Common Stakeholder Survey Mistakes

Launching a Stakeholder survey without a clear plan can backfire. When teams rush, they risk low response rates, unclear questions, or data you can't use. Learn to avoid common pitfalls so you gather actionable intelligence rather than noise.

Don't overload your template. Too many open-ended questions can overwhelm stakeholders. Instead, balance multiple-choice with one or two targeted text fields. For example, ask "On a scale of 1-5, how clear were the survey questions?" - then follow with a single space for comments. That mix boosts completion and keeps your analysis manageable.

Skipping demographic or role-based items clouds your view of different perspectives. Reference the Stakeholder Feedback Hub | Design the Survey to see how demographic layers deepen your insight. Asking for department or tenure helps you spot trends across groups, not just an average score.

Avoid clunky formatting. Stick to consistent fonts, spacing, and logical sections as outlined in Effective Survey Design. That resource reminds us that clean layouts guide respondents with ease. A polished look also signals professionalism and respects your stakeholders' time.

Always pilot test before launch. Run your Stakeholder Satisfaction Survey with a small cohort to catch typos, broken logic, and confusing labels. In one case, a tech firm discovered a missing skip pattern and fixed it before sending to 200+ users. Pilot testing saves face and ensures clarity.

Stakeholder Engagement Questions

The following questions are designed to gauge how actively stakeholders participate in project activities and decision-making. By understanding their level of involvement and commitment, you can tailor your approach to foster stronger connections and drive successful outcomes. For more details on best practices, see Stakeholder Engagement Survey .

  1. How often do you participate in project meetings?

    Frequent meeting attendance indicates stakeholder commitment and can highlight scheduling effectiveness. It helps gauge whether stakeholders find the meetings valuable and accessible.

  2. In what ways do you feel encouraged to contribute ideas?

    Encouragement to contribute fosters an inclusive environment and leads to richer input. Assessing this helps identify whether facilitation techniques are effective.

  3. How would you rate your overall level of engagement in project activities?

    Overall engagement rating gives a high-level view of stakeholder involvement. This metric can guide improvements in activity design.

  4. How accessible are project leaders for discussion or support?

    Accessibility of project leaders influences stakeholder willingness to seek clarity or support. High accessibility often correlates with stronger engagement.

  5. How likely are you to recommend involvement in this project to a peer?

    Likelihood to recommend reflects stakeholder satisfaction and enthusiasm. It can serve as an indirect measure of engagement quality.

  6. To what extent do you feel your contributions influence project outcomes?

    Feeling that contributions influence outcomes boosts motivation. This question assesses perceived impact and ownership.

  7. How clear are the objectives communicated before engagement sessions?

    Clear objectives set expectations and encourage participation. Evaluating clarity helps refine pre-meeting communications.

  8. How comfortable are you sharing concerns or feedback during meetings?

    Comfort in sharing concerns ensures open dialogue. This metric assesses psychological safety within meetings.

  9. How satisfied are you with the variety of engagement opportunities offered?

    Satisfaction with engagement variety reveals whether activities match stakeholder preferences. It helps diversify engagement strategies.

  10. How well do the engagement activities align with your interests and skills?

    Alignment with interests and skills increases motivation. This question guides the customization of engagement activities.

Stakeholder Satisfaction Questions

These questions focus on measuring stakeholder happiness with project deliverables, communication, and overall process. Gathering satisfaction data helps identify areas for improvement and ensures stakeholder needs are met consistently. Learn more from our Stakeholder Satisfaction Survey .

  1. How satisfied are you with the quality of project deliverables?

    Assessing deliverable quality satisfaction highlights perceptions of value. High satisfaction indicates that stakeholder expectations are met.

  2. How would you rate the timeliness of project updates?

    Timely updates keep stakeholders informed and reduce uncertainty. Evaluating this helps improve communication schedules.

  3. How content are you with the responsiveness to your inquiries?

    Responsiveness satisfaction measures the support level stakeholders experience. It reveals if helpdesks and contacts are effective.

  4. How satisfied are you with the clarity of project goals?

    Clarity of goals ensures stakeholders understand project direction. Satisfaction here correlates with alignment and buy-in.

  5. How would you rate the adequacy of resources provided for your role?

    Adequacy of resources directly impacts stakeholder performance. Satisfaction indicates whether stakeholders feel equipped to contribute.

  6. How satisfied are you with the level of collaboration you experience?

    Collaboration satisfaction shows how well teams work together. It informs adjustments to teamwork structures.

  7. How would you rate the thoroughness of project documentation?

    Thorough documentation supports stakeholder tasks and reduces errors. Satisfaction here highlights the need for clear records.

  8. How satisfied are you with the conflict resolution processes used?

    Conflict resolution satisfaction assesses fairness and efficiency. It helps refine procedures for handling disputes.

  9. How would you rate the transparency of decision-making?

    Transparency satisfaction gauges trust in leadership. High ratings often lead to stronger stakeholder relationships.

  10. How satisfied are you with the support available for your tasks?

    Support satisfaction measures availability of guidance or tools. It reveals gaps in training or mentorship opportunities.

Stakeholder Communication Questions

Effective communication is key to aligning expectations and preventing misunderstandings. These questions explore preferred channels, message clarity, and responsiveness to optimize information flow throughout the project. Discover communication insights in our Engagement Survey .

  1. Which communication channels do you prefer for project updates?

    Channel preference helps tailor communication strategies. It ensures stakeholders receive updates through familiar mediums.

  2. How clear and concise is the information you receive?

    Clarity and conciseness prevent misunderstandings. Measuring this helps refine messaging style.

  3. How timely is the communication about project milestones?

    Timeliness of milestone communication impacts planning. Evaluating this ensures stakeholders can prepare accordingly.

  4. How often do you receive two-way communication opportunities?

    Two-way communication opportunities encourage feedback. Frequency assessment identifies if dialogue channels need enhancement.

  5. How effectively do project communications address your concerns?

    Effectiveness in addressing concerns builds trust. This question gauges response quality and relevance.

  6. How consistent is the messaging across different communication mediums?

    Consistency across mediums reduces confusion. Assessing consistency guides standardization efforts.

  7. How satisfied are you with the frequency of stakeholder newsletters?

    Newsletter frequency satisfaction indicates engagement maintenance. It helps balance information overload.

  8. How would you rate the clarity of technical information provided?

    Clarity of technical information affects stakeholder comprehension. Rating this guides simplification efforts.

  9. How accessible is project documentation when needed?

    Document accessibility ensures stakeholders can reference needed details. Assessing access highlights potential platform issues.

  10. How well do visual communication tools support your understanding?

    Visual tools support comprehension of complex concepts. Evaluating this informs choice of graphics and diagrams.

Stakeholder Involvement Questions

Understanding stakeholder involvement in decision-making and implementation phases can reveal opportunities for deeper collaboration. These questions assess the extent of stakeholder participation in core activities and resource allocation. Our Internal Stakeholder Survey provides further guidance.

  1. To what extent are you involved in setting project objectives?

    Involvement in objective setting ensures stakeholder perspectives shape goals. Measuring this reveals engagement at the strategic level.

  2. How often do you participate in strategic planning sessions?

    Participation in strategic sessions shows commitment to long-term planning. Frequency assessment identifies potential scheduling conflicts.

  3. How involved are you in resource allocation discussions?

    Involvement in resource discussions highlights stakeholder influence. This question assesses transparency in budget allocation.

  4. How frequently do you collaborate on risk management?

    Collaboration on risk management promotes shared responsibility. Measuring frequency indicates risk awareness and involvement.

  5. How would you rate your involvement in quality assurance processes?

    Involvement in quality assurance ensures deliverables meet standards. Rating this guides improvements in QA processes.

  6. How often are you invited to decision-making meetings?

    Invitations to decision meetings reflect respect for stakeholder input. This question gauges inclusivity in governance.

  7. How deeply do you feel integrated into project workflows?

    Integration into workflows supports efficiency and ownership. Assessing depth of integration identifies process bottlenecks.

  8. How actively do you contribute to problem-solving discussions?

    Contribution to problem-solving demonstrates active engagement. This metric highlights stakeholders' problem-solving readiness.

  9. How involved are you in evaluating project performance?

    Evaluating performance involvement ensures stakeholders can see results. Measuring this supports continuous improvement cycles.

  10. How would you rate your participation in post-implementation reviews?

    Participation in reviews offers insights for future projects. Rating this highlights the effectiveness of feedback loops.

Stakeholder Feedback Questions

Collecting actionable feedback allows you to refine processes, address concerns, and build trust. These questions are designed to capture honest opinions and suggestions for ongoing improvement. Check our Stakeholder Feedback Survey for additional examples.

  1. How comfortable do you feel providing honest feedback?

    Comfort in giving feedback ensures candid responses. This question assesses psychological safety for stakeholder voices.

  2. How timely is feedback solicited from you during the project?

    Timeliness of soliciting feedback impacts relevance. Measuring this indicates if the feedback cycle is too slow.

  3. How actionable is the feedback you receive on your inputs?

    Actionability of received feedback ensures developers can respond effectively. Assessing this guides feedback refinement.

  4. How clear are the guidelines for giving feedback?

    Clarity of guidelines helps stakeholders know how to contribute. This question highlights the need for clear instructions.

  5. How effective are feedback channels at capturing your concerns?

    Effectiveness of channels determines how well concerns are captured. Evaluating this identifies the best tools for feedback.

  6. How often is feedback summary shared with stakeholders?

    Frequency of sharing summaries promotes transparency. Measuring this supports stakeholder trust.

  7. How satisfied are you with the way your feedback is acknowledged?

    Acknowledgment satisfaction ensures stakeholders feel heard. It reinforces continued engagement.

  8. How effectively does the team implement changes based on feedback?

    Implementation effectiveness shows whether feedback leads to change. Tracking this measures follow-through.

  9. How transparent is the process for reviewing feedback?

    Transparency of review process builds confidence in fairness. Assessing this supports accountability.

  10. How would you rate the follow-up on issues you raise?

    Follow-up rating indicates responsiveness to issues. It highlights areas for process improvement.

Stakeholder Analysis Questions

Stakeholder analysis helps identify influence, interest levels, and potential impact on project success. These questions support the mapping of stakeholder relationships and inform strategic planning decisions. For a deeper dive, review the Stakeholder Analysis Survey .

  1. How would you classify your level of interest in this project?

    Classifying interest level helps segment stakeholders. This insight drives targeted engagement strategies.

  2. How influential do you feel your role is in project decisions?

    Influence perception indicates decision-making power. Measuring this guides governance structure.

  3. How well do you understand the project's strategic objectives?

    Understanding strategic objectives aligns stakeholders with goals. This question assesses objective communication.

  4. How clearly have we mapped your key concerns and priorities?

    Clear mapping of concerns ensures priorities are addressed. It highlights areas for additional focus.

  5. How accurately do you feel your stakeholder group is represented?

    Accurate representation confirms diverse perspectives are included. This metric supports equitable stakeholder engagement.

  6. How identified are potential risks associated with your involvement?

    Risk identification for involvement ensures proactive mitigation. Measuring this reveals potential blind spots.

  7. How effectively are stakeholder relationships analyzed and managed?

    Management effectiveness of relationships influences collaboration quality. This question guides relationship-building efforts.

  8. How would you rate the process used to prioritize stakeholder needs?

    Prioritization process rating assesses fairness and clarity. It helps refine prioritization frameworks.

  9. How satisfied are you with the frequency of stakeholder mapping updates?

    Mapping update frequency satisfaction maintains relevance of data. This metric supports dynamic stakeholder analysis.

  10. How would you rate the usefulness of stakeholder segmentation?

    Usefulness of segmentation aids tailored communication. It ensures that messages reach the right audience effectively.

FAQ

What are the key objectives of a stakeholder survey?

Identifying stakeholder needs, measuring satisfaction, prioritizing feedback, and guiding strategic decisions are the key objectives of a stakeholder survey. Using a customizable survey template with example questions ensures consistent data collection, helps you benchmark expectations, and aligns project outcomes with stakeholder priorities.

How do I design effective questions for a stakeholder survey?

Define clear goals, choose formats like Likert scales or open-ended fields, avoid leading language, pilot test questions, and refine based on feedback. Leveraging a free survey template with proven example questions streamlines design, ensures question validity, and boosts response quality in your stakeholder survey.

Why is it important to assess stakeholder satisfaction in a project?

Assessing stakeholder satisfaction helps you track engagement, uncover concerns early, and align project deliverables with expectations. A well-structured survey template provides actionable insights, benchmarks progress, and supports data-driven decisions. Offering a free survey with concise example questions also encourages higher participation and more reliable feedback.

What methods can be used to analyze stakeholder survey results?

Use quantitative methods like statistical charts, cross-tabulations, and benchmarking to measure trends. For qualitative responses, apply coding frameworks or thematic analysis to categorize comments. A robust survey template with built-in analytics simplifies both statistical and narrative insights, helping you interpret stakeholder feedback efficiently.

How often should stakeholder surveys be conducted to ensure project success?

Conduct stakeholder surveys at key milestones - project kickoff, midpoints, and completion - to capture evolving priorities. For ongoing programs, consider quarterly or biannual intervals. Using an automated free survey template ensures consistent timing, timely reminders, and up-to-date example questions, which maximize response rates and project success.

What are common challenges in stakeholder engagement and how can they be addressed?

Low response rates, unclear objectives, and conflicting stakeholder priorities are common challenges. Address these by using a concise survey template with clear example questions, segmenting audiences, providing context in your free survey invites, and following up with reminders. Transparency in how feedback influences decisions also boosts engagement.

How can stakeholder feedback be integrated into project planning and execution?

Categorize feedback by theme or priority, integrate insights into project roadmaps, and adjust timelines or deliverables accordingly. Use tracking fields in your survey template to tag responses. Sharing summaries of how stakeholder feedback influenced planning fosters trust, and using example questions ensures consistent integration into execution.

What are best practices for communicating survey findings to stakeholders?

Summarize findings in clear visuals like bar charts or word clouds, highlight top insights, and offer actionable recommendations. Distribute via stakeholder newsletters or dashboards linked to your survey template. Including concise example questions and a free survey summary report helps stakeholders quickly grasp results and next steps.

How do stakeholder surveys contribute to risk management in projects?

Stakeholder surveys reveal emerging concerns, validate assumptions, and quantify potential impact, forming a proactive risk registry. Using a structured survey template with targeted example questions supports early issue detection. Integrating free survey data into your risk management plan enables timely mitigation strategies and continuous monitoring.

What tools or platforms are recommended for conducting stakeholder surveys?

Recommended tools include SurveyMonkey, Google Forms, Typeform, and Microsoft Forms for customizable survey templates. For advanced analytics, consider Qualtrics or SurveyGizmo. Many platforms offer free survey plans, mobile-optimized interfaces, and built-in reporting to streamline data collection, deploy example questions, and capture stakeholder feedback.

Related Survey Questions

Form Builder (FREE)